Block Clockings Outside Cost Centres

Chronicle allows you to fully clock a clock-in when an employee attempts to clock in from outside a defined cost centre. With this feature enabled, the clock-in is rejected, meaning the employee cannot start their shift until one is attempted within the ring-fence of a defined cost centre. 

This feature only applies to clocking's processed via the Chronicle Mobile App and applied only to clock ins.

For this feature to work, you will need to have cost centres created within your environment with a ring-fence, latitude and longitude. This can be done by following the below guides: 

Creating a Cost Centre: How to add Cost Centres via the settings. – Chronicle Computing

Acquiring the Latitude & Longitude: How to set up the location of the Cost centre – Chronicle Computing

With the cost centres created, you can follow the below steps to enable the feature to block clocking from outside these locations

Step 1 - Enabling the company-level settings

*Please note: this can only be action by a super user of your Chronicle environment.

1. Access 'Company Settings' via the 'Toolbox' drop-down on the left-hand side.
    

   

2. Scroll down, locate and enable the 'Allow clock in outside a cost centre for specific users only' option.
    

   

Step 2 - Whitelisting users who this does not affect.

Please note: This only needs to be done against users who are still allowed to clock in outside of the defined cost centres for example, a driver who clocks in from various locations outside of what is defined.

1. Access 'Settings' on the left-hand side then the 'Organisation' drop-down and select 'Users'.
    

   

2. Locate the user and double-click on them, then select the 'Mobile App Access' tab.

   

3. Scroll down and enable the 'Allow clock-in outside a cost centre' option.

   

For any employee that hasn't been whitelisted from this feature, they will be prompted with a message like the below when attempting to clock in outside of a cost centre.

When this occurs they'll know that they need to move into the defined ring-fence of their nearest cost centre in order for a clocking to process as expected.