V2 - Assigning Terminal Groups

A terminal group is required when downloading to any terminal to ensure the employee data is transferred over. Terminal groups can ensure that only specific employees can be download and clock at a specific unit. This can be effective in ensuring that only a specific team can clock at a unit or, only employees at a specific cost centre. 

Terminal groups apply to both 'Terminals' (Maximus & PayMate) and 'GT/IT Terminals' (GT8/IT11). 

Before assigning the terminal groups, you will need to ensure they are appropriately created within your environment for the appropriate terminal

Maximus & Paymate: V2 - Terminal, Setup Terminal & Terminal Groups (PayMate/Maximus) – Chronicle Computing

GT8 & IT11: {Add KA}

These are applied to an employee within their employee record and can be applied in bulk via the 'Bulk Editor'.

Assigning Terminal Groups

To assign a terminal group, you'll need to access the employee record for an individual. This can be done in your preferred way, either through the 'Timesheet / Attendance' screen or 'Employees' within settings. 

Within their employee record, on the 'Details' page, you'll see a 'Terminal Group or GT/IT Terminal Group' heading.

Apply the appropriate terminal group using the relevant drop-down for the terminal(s) you have and click Save and Close' once applied. 

Terminal/GT IT11 groups can also be applied in bulk via the 'Bulk Editor'. To do this, access the bulk editor via the 'Toolbox' menu item on the left-hand side.

Within the 'Bulk Editor' a table of your employees will be displayed - Select all employees you wish to apply this to by ticking the box on the left-hand side of their name, or the top-left tick box which will select everyone that is displayed.

With the employees selected, scroll down below the table to the bulk editor options, within the options on the left-hand side, locate 'Terminal Group' or 'GT/IT Terminal Group'.

With the correct group select for the chosen employees, click 'Update'.

With the terminal group applied to the individuals, you can look at actioning a download to your terminal(s). 

This can be done with the guides below: 

Maximus 2: V2 - Downloading Employees to a Maximus Terminal – Chronicle Computing

GT8: V2 - Downloading Employees to a GT8 Terminal – Chronicle Computing

PayMates and IT11 do not require an employee download.