V2 View - Attendance Screen

Overview

The Attendance screen provides a comprehensive, colour-coded view of employee schedules, attendance, and absences across a selected day, week, or time period. From a single screen, managers can schedule and edit shifts, book holidays, manage attendance exceptions, and access employee and work records for quick updates. 

Overtime can also be managed by opening an employee's Work Record, where managers can review and adjust worked hours and overtime before payroll. With real-time visibility of working hours, sickness, holidays, rest days, and other absence types, the Attendance screen makes it easy to monitor attendance, resolve issues quickly, and ensure adequate staffing.

To get into the attendance screen, navigate into View -> Attendance 

Employee Icons

Employees can be assigned specific responsibilities within the system, including First Aider, Fire Marshal, and Supervisor. The relevant icon will appear next to the employee’s name on the Attendance screen.

• - Indicates that the employee has been designated as a First Aider.
• - Indicates that the employee has been designated as a Fire Marshal.
• - Indicates that the employee has been assigned as a Supervisor.

Attendance Colour Legend

• Dark Green - Contracted to work & Clocked IN
• Light Green - Contracted to work
• Red - Clocked IN Late
• Yellow - Holiday
• Light Blue - Sickness
• Purple - Absence
• Off White - Bank Holiday
• Dark Orange - Declined Holiday
• Light Orange - Requested Holiday

Filters

• 1st Dropdown is where you can select a tag to display employees within that tag/department
• Date - By clicking on the date will allow you to select a date for the attendance view

Working-Time tracking - By enabling this will display the total hours for the week on the right hand side of the screen.

• Arrows - Allows you to navigate back one week or forward a week
• Today - Clicking this will put you back to the current date attendance view
• Week/Month - Allows week view or month view
• Refresh - Refreshes the attendance screen
• Print - Downloads a PDF version of the attendance screen selected either in week or month view

Schedule Shifts

To schedule shifts from the Attendance screen, simply select a single day or multiple days for the employee you wish to schedule. The selected cells will be highlighted in grey, indicating they are selected. Once selected, a dark blue action bar will appear, providing a range of options, including scheduling shifts, booking holidays, recording absences, and other attendance-related actions.

For a step-by-step walkthrough, see the guide below:

Guide to be inserted: How to Schedule Shifts Guide

Book/Remove Holiday, Sick or Absence

To book or remove holidays, sickness, or other absences, simply select the relevant day or multiple days on the Attendance screen. The selected dates will be highlighted in grey, after which you can click the orange + (Add) button to create a new Holiday, Sickness, or Absence booking. To remove an existing booking, select the relevant day(s) and click the red bin (Delete) button. This provides a quick and simple way to manage employee leave directly from the Attendance screen.

For a step-by-step walkthrough, see the guide below:

Guide to be inserted: How to book holidays using the Attendance screen

Manage Overtime/Holidays

To authorise or decline overtime, select the day that displays the overtime icon which should go grey. This will open the blue action bar at the top of the screen. Click the orange + (Add) button and select Manage Overtime. From here, you can review the overtime details and choose whether to authorise or decline the overtime. 

You can also double click on the day to view the work record and will also display overtime hours, which you can manage the overtime there as well. 

For more information, see this guide: V2 Work Record - Manage Overtime – Chronicle Computing

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To authorise or decline holiday, sick or Absence select the days that are in Light Orange which should go grey. This will open the blue action bar at the top of the screen. Click the orange + (Add) button and select Manage Overtime. From here, you can review the overtime details and choose whether to authorise, decline or approve as TOIL.